B4.101 Each Division or Section shall be administered by a Division
or Section Committee which shall be the organ of liaison between the Bureau
on the one hand and the various bodies constituting the Division or Section
on the other hand.
B4.102 The Titular Members and Associate Members of a Division or Section
Committee and of Commissions within a Division or Section shall together
form the Membership of the Division or Section.
B4.103 The Titular Members of each Division or Section Committee shall
be elected by the Membership of the Division or Section according to its
rules and shall not exceed ten Titular Members, unless otherwise determined
by the Bureau. The term of service of a Titular Member shall be not more
than four consecutive years, but shall cease on election as an officer.
The Vice-President and the President of a Division or Section shall not
hold these respective offices for more than four consecutive years; the
Secretary of a Division or Section shall serve for four consecutive years
and be eligible for reelection up to a maximum of a further four years.
Exceptional circumstances must be established and special permission of
the Bureau granted for Titular Membership of the same or more than one
Division or Section Committee beyond a total of twelve years whether the
Titular Memberships are consecutive or not.
Subject to this provision the immediate Past-President of the Division
or Section shall be one of the Titular Members of the Division or Section
Committee for a period of two years. In addition to these Titular Members
the President, Vice-President, Secretary General, and Treasurer of the
Union shall be ex officio Members of all Division and Section Committees.
Additionally a Division or Section Committee may elect Associate members,
who shall have full voting rights. The number of Associate members shall
not exceed six. The term of service of an Associate Member shall be two
years, with the possibility of reelection consecutively for two more years
only.
A newly elected Titular Member or Associate Member of a Division or Section
Committee shall assume office only after approval by the Bureau or Executive
Committee. The Adhering organization with which the Titular Member or Associate
member is connected shall be notified of the appointment.
B4.104 The Division or Section Committee shall elect from among its
existing and, subject to confirmation, new Titular Members a President,
a Vice-President designated as President-Elect, and a Secretary. These
elections shall be subject to approval by the Council.
B4.105 The Division or Section Committee may form a Division or Section
Executive Committee, consisting of the President, the Vice-President designated
as President-Elect, and the Secretary of the Division or Section, to carry
out the necessary administrative duties between meetings of the Division
or Section Committee.
B4.106 The functions of the Division or Section Committee shall be:
B4.1061 to propose to the Council through the Bureau the establishment
of Commissions to be attached to it and to appoint the membership and the
initial officers of these, the appointments having to be approved by the
Council;
B4.1062 to propose to the Council through the Bureau the dissolution
of existing Commissions when required;
B4.1063 to supervise the work of its Commissions and other bodies;
B4.1064 to plan and organize scientific meetings and other activities
which are deemed useful in furthering the objects of the Division or Section;
B4.1065 to prepare a budget for the Division or Section in accordance
with a procedure to be prescribed by the Treasurer, for consideration and
approval by the Bureau and the Council;
B4.1066 to advise the Bureau for recommendation to the Council on scientific
matters.
B4.107 The Division or Section Committee shall meet at least every two
years, during a General Assembly.
B4.108 Decisions of the Division or Section Committee must receive the
approval of the Bureau when they would have financial consequences involving
the budget of the Union. In addition, in order to ensure the fullest coordination
between the activities of all the Divisions and Sections the Secretary
General at the Secretariat shall be informed of all other decisions taken
by the Division and Section Committee.
B4.109 At a General Assembly the Division or Section President shall
report to the Council on the activities of the Division or Section since
the last General Assembly. In a year in which a General Assembly is not
held the Division or Section President shall present to the Division or
Section Committee and to the Bureau a written report on the activities
of the Division or Section since the last General Assembly.
B4.110 Each Division and Section shall make provision for the conduct
of the work of its Commissions and other bodies. Such provision, which
must receive the approval of the Bureau, may be incorporated in Divisional
or Sectional rules.
B4.301 On the recommendation of a Division or Section Committee, through
the Bureau, the Council may create a Commission of the Division or Section.
Each Commission shall have as its object the study of topics of international
scientific or technical significance requiring agreement, regulation, standardization,
or codification in some aspect of pure or applied chemistry. The terms
of reference of a new Commission shall be clearly described and approved
by the Council. If a Division or Section Committee wishes to create a Commission,
it must apply to the Bureau for the appointment of an ad hoc committee
of three persons which shall study the question and then report back to
the Bureau. This report, if favourable to the creation of a new body, shall
contain an indication as to the probable duration of the life of the new
body and an estimate of its annual cost.
B4.302 At each General Assembly, the Council shall in the light of the
Division or Section President's report and on the recommendation of the
Bureau decide whether or not to continue each Commission.
B4.305 Besides the Membership of a Commission the following may attend
Commission (in part) meetings:
(i) National Representatives nominated by the various Adhering organizations
and approved by the Commission. A Commission may coopt not more than one
such representative from an Adhering organization, but such representation
shall not be permitted if the Commission already has a Titular or Associate
Member from that Organization, unless exceptional circumstances are established
and special permission granted by the Bureau. Such representation shall
lapse at the conclusion of the next General Assembly unless the person
is renominated by his Adhering organization and reapproved by the Commission.
Reappointment of National Representatives beyond a total of twelve years
service, whether these are consecutive or not, requires that special circumstances
should be established by the Adhering organization.
B4.307 Titular Members of Commissions have the right to receive contributions
towards travel and subsistence expenses from funds of the Union as authorized
by the Treasurer acting on behalf of the Union. Contributions may be made
to Associate Members or members of subcommittees on recommendation of the
Division or Section President and with the agreement of the Treasurer.